🗂 Facility Groups

Today we've deployed an update that allows for the creation of facility groups. Facility groups are a great way to organize a company that has a lot of facilities, particularly ones that are divided into regions or territories.

To add/manage them, edit a company's details and you'll see a new tab, Facility Groups:

Once you've added a group, you can assign facilities to it, just edit the facility's details, and click on the Facility Groups tab:

This will also allow for easy filtering of facilities when looking at the Facilities tab:

In addition, you can also assign facility groups directly to users, in the same way you were already able to assign individual facilities, providing a great, easy way to give regional managers access to all the data that they need.

As always please let us know what you think, or if you have any questions!

Equipment Data Management Improvements

We've just launched some improvements that should make managing your equipment/property data a little bit easier.

You'll soon see tabs show up on equipment that will group the data into relevant sections so that it's easier to find the information you're looking for. You can also click directly on a field and you will be jumped to the screen where you can quickly update it, with the field being highlighted so it's easily findable.

You will also notice red badges, with counts, if you are looking at a piece of equipment that's missing required data. This should help you quickly find, and fix, any outdated/missing info.

📧 Reply to Comments via Email

We quietly launched a new feature this week for comments - replies via email!

It's as simple as replying to the notification email. We'll automatically notify everyone else on the comment thread and anyone who was tagged in the comment that you're replying to.

In the UI you'll also be able to tell when someone replies via an email by just looking at the comment record:

This makes collaboration with PASS Tools easier than ever, and we look forward to seeing everyone use it.

As always, your feedback and suggestions are welcomed!

Reconciliation Report Emails

Last night we launched a new notification type - MyTankInfo Reconciliation Reports.

This report is intelligent enough to calculate whether your sites are on a monthly, 7 day, or 10 day reconciliation cycle, and will automatically email you a copy of the reconciliation report once it's ready.

It requires that you are a current MyTankInfo subscriber and have the reconciliation module activated. Just head over to your Notification Settings and check the box!

If you have any questions regarding how this works, or how you can have this report turned on for your sites, please contact support.

Improvements to Facility Service Plans

We've just pushed an update that adds some useful updates to Facility Service Plans. Directors are now able to save more information about plans, including:

  • Expiration Date
  • Payment Method
  • Important Documents

We've also included some formatting to help expiring/expired plans stand out. Check out these screenshots for a closer look.

This is just the start of the improvements we plan to add in this area so be on the lookout for more exciting additions soon.

As always your feedback is welcomed!

Better Visibility into Action Item Trends & Patterns 📈

This week we launched two great updates to the way you can see and analyze action items. Let's take a quick look!

Action Item Occurrences

On the action item detail page, we've added a new panel that presents all of the previous times that the same type of issue has occurred.

As the saying goes, a picture is worth a thousand words, so in this case, let's look at this example that many of us are all too familiar with, water in the sump.

Action Item Trends

We've also added a new report at the property/equipment level to help you identify trends that may indicate larger issues that may be creeping up on you.

This report shows all of the issues that have ever been identified for a given piece of equipment, how many times they've occurred, and whether or not they've been addressed.

You can access it by going to a facility's equipment list, selected the piece of equipment you want to analyze, then click on the "Action Item Trend Report" button.

We are excited for you to start leveraging these new tools, and as always, we welcome any feedback or suggestions you might have.

🌟 New Feature - Tag Other Users in Comments

We just launched a feature that now lets any commenter tag other users in comments!

Using this feature couldn't be simpler, just search for the user using the box below the comment input, then click on the user or users you'd like to notify of your comment.

The user selector is scoped based on what type of user you are, and lets you tag anyone that works at your company, as well as any users who belong to any director(s) that do work for the company the asset belongs to.

We're excited to see how you use this feature and welcome any feedback you may have.

📧 Updates to MyTankInfo Sensor Status Email

Today we updated the format of the MyTankInfo Weekly Sensor Status email.

The old version got very long, very quickly, since it listed out every reading of the week.

The updated version just gives you a thumbs up/down as to whether each sensor had a problem over the course of the week, and also attaches a PDF copy of the results.

Here's a sample:

Let us know what you think!

Limited Access Companies 🔒

Today we quietly launched a new feature that allows directors to add/edit companies so that they have what we refer to as Limited Access.

Limited Access is essentially a read-only mode that can be used as an introduction to PASS Tools. It allows company and facility users to login and see facility information, equipment details, and any paperwork that the director may have added, but nothing can be edited or added.

Anything regarding action items, maintenance tasks, and inspections is unavailable, and will prompt the user to contact the director in order to upgrade their account.

This feature is available for all directors and can be toggled on the Edit Company screen.

Facility Maintenance Tasks 🔧

Today we are excited to launch Facility Maintenance Tasks! This allows users to create date-sensitive tasks associated with a facility, and optionally a piece of property, so they can easily track re-occuring tasks. Things like:

  • Expiration Dates
  • Filter Changes
  • Battery Tests
  • Periodic Cleaning or Testing
  • Pretty much anything else you can think of!

To get started just navigate to any facility and click on the new "Maintenance" tab to get started!

Also be sure to turn on the two new Notification Preferences:

  • Due Within 30 Days - A digest of all maintenance tasks due within 30 days - Sent Weekly
  • Overdue - Be notified when a maintenance task becomes overdue

Update Your Notification Preferences →

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