LicenceOne updates
LicenceOne updates
www.licence.one

Offboarding processes & Renewal timeline update

 

New

 

Improvement

  

In today's update, we've launched a new set of features and improved some existing ones.

Offboarding processes

While we already know it's important to monitor your software consumption, we wanted to bring you tools to help you with being pro-active with it. That's how we thought our new processes features.

When one of your employee has to leave your company, you can start an new offboarding process from the employee view. It will:

  • Ensure that every software used by this employee has a manager
  • In the case this employee is a software manager, ask you who will replace him so we can re-assign a new application manager to the applications
  • Invite managers who doesn't have a LicenceOne account to LicenceOne so we can assign offboarding tasks to them
  • Automatically untrack the leaving employee from LicenceOne so you don't have to pay for it anymore (that's the less we can do ;-) )
  • Create offboarding tasks to do to every application managers asking them to remove the leaving employee from the software so you can be assured that every seat is free

When all offboarding tasks are done, the offboarding process will be marked as complete, meaning your managers have done all the necessary to ensure that you will not pay for an unused seat and to make your internal security improved.

Last words, we technically designed this set of features with the idea of being flexible and extendable easily. Which means you will soon see some others kind of processes, or some others automatic tasks plugged on our processes system.

process_overview.png

Renewal timeline update

We listened to your feedback and make some improvements to our renewal timeline:

  • You can now filter the timeline by software ownership (Application I manage, Applications managed by others, Unassigned applications)
  • We removed the Renewal date column from the Applications list because it was making doublon with the timeline and we want to keep LicenceOne simple as possible