LicenceOne updates
LicenceOne updates

πŸŽ‰ LicenceOne moves to premium

New in today's update

  • Launched the paid version of LicenceOne
  • Added a Billing section (Settings > Billing) to manage your LicenceOne subscription Screenshot 2021-06-10 141754.jpg
  • Created permissions so that only users with Admin access can view and manage a company's LicenceOne subscription
  • All early ambassadors setup with a 30 day free use period before being required to subscribe to a plan
  • 11 day free trial period established for all new LicenceOne users
  • Lots of complicated and boring billing, invoicing and accounting settings that you don't need to worry about πŸ˜‹

Changes & Fixes

  • Admins can no longer invite untracked employees
  • Removed Google Workspace setup button from the Employees section (it only appears in Data Sources now πŸ˜‰)
  • The settings icon on the top-right of the interface has been changed to a Cog.pngicon
  • Untracked employees no longer appear in dropdowns for assigning an employee to an application
  • Changed the wording from Assign new users to licence to Assign new users to application in the detailed application view
  • Fixed bug where invited users couldn't use enter to submit their password form
  • When manually adding an employee, adding a team is no longer a required field

πŸ“Š Improved financial calculations and billing cycles





Improved financial calculations

We've changed the way LicenceOne calculates and displays your application spend.

Now, instead of estimating your monthly spend, we take a lot of different factors into consideration and estimate the spend for the last billing cycle.

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Improved billing cycle accuracy

We've completly reworked our billing cycle algorithm to consider twice the amount of different factors before making a decision on what the most probable billing cycle is for your software. Screenshot 2021-05-07 111035.jpg

The eagle-eyed among you will have also noticed that we've added an Other billing cycle for when your software payments do not follow a particular pattern (e.g. API access purchases, monthly subscriptions that were stopped and restarted etc.).

We've also added a Waiting for more data... status of users' billing cycle when we don't have enough data to accurately predict whether it's monthly, yearly, or other. This status will change automatically once we do, or users can change it manually to override the system.

Other improvements

  • Account owners now receive a renewal reminder 40 days before a software's renewal date
  • The right-most month of the graphs in the app detailed view have been changed to the current month
  • We now require users to enter a renewal date when they change a software to a yearly billing cycle
  • Counts in the application and employee lists now only count the number of items displayed depending on the filter applied (tracked or untracked)

πŸ“Hide untracked applications and change renewal dates





Hide untracked applications and employees


Now when you switch the tracking toggle to disabled we will hide your application or employee from appearing in your lists.

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If you ever want to consult all of your untracked items, simply use the filter on the top left of your table and select Untracked applications. By default, your filter will only have tracked applications selected.

Easily update renewal dates

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You can now change a software's renewal date, go to the software's website, or stop tracking that software directly from the renewals section of the dashboard.

We've also made the Software renewal date an editable field within the detailed application view so you can change it from there πŸ˜‰

Access an application's website in one click

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If you've ever been reviewing your company software subscriptions come across some niche software you've never heard of - you're not alone!

At least now to make things a little easier, you can directly open the website for the exact application concerned from your LicenceOne interface rather than having to go through Google search results or message the application manager.

Other improvements and changes

  • Added over 100 new applications to our detection database
  • Moved Google Workspace to data sources
  • Changed Add data source button to include more information on what we actually detect from each source
  • We now display an error message and shoot you an email if you are not an admin of Google Workspace but try to synchronise it with LicenceOne
  • We hope you never see them, but if you do, we've made our error pages (404, 500 etc.) nice to the eye and less "OMG I broke everything"
  • Reworked the password reset user flow and UI

πŸ‘¨β€πŸŽ“ Employee profiles





Want to see all of the applications that an employee has access to and how often they use them? Us too.

πŸ’₯ Now presenting, LicenceOne employee profiles.


With today's update you can now click on an employee to access their profile to:

  • Get a list of all applications they have been assigned to
  • Get a list of all applications they have been detected on via Login with Google
  • See their activity levels for all applications where Google signin is available
  • See the last date Google has detected login activity
  • See how many apps they are assigned as a manager to

Other changes

Added Now the employees table has a column with the number of apps that each employee has access to

Fixed LicenceOne users can sort via the table headings in the "User" section of the detailed application view


πŸ€– Automatically detect app activity and link users





Sure, detecting applications is cool, but wouldn't it be really cool if you were able to detect if those applications are being used by your employees?

Say no more - LicenceOne's activity levels are now ready!


Simply connect your company Google Workspace account with LicenceOne via the "Employees" page and we'll automatically:

  • Link employees to apps where they've clicked "Login with Google"
  • Detect the last date that they logged in via Google
  • Display an activity level indicator per user

Other changes

Added If a sole employee has been linked to an application via Google, we will also assign that employee's team to the application

Added Now you can set an "Application Type" as either Paid or Free via the application view


Added We've added some text to the bottom of the login page so new users know where they can create an account

Added Now we display a little hint to synchronise Google or extra data sources if we have not detected any data


Changed The way that we load pages and request data has been optimised. You will probably notice that pages in LicenceOne load quicker.

Changed Our "software identification" algorithm has been optimised. For new users, we should now be able to provide first results much quicker.

Changed We've changed the "Applications" table to include the number of users and the application manager

Changed Application switcher tab names to Overview, Spend and Users

Fixed A compatibility issue with Firefox where users couldn't submit LicenceOne forms (login & register)

Fixed We had a bug where users couldn't work if a cell contained an image element (Applications list, team etc.). That's fixed now.

Fixed Some recent changes meant that the renewal dashboard didn't display any data. Whoops. Fixed.

Fixed A particular case where our company logo placeholder wasn't displaying for some apps.

🌟 Polishing things





Added tooltips on disactivated buttons to explain they are disactivated because those users do not have the access rights

Changed team management tags on the application view so there is a little X next to employees and they're easier to remove

Changed transactions in the application view so they are sorted from most recent to oldest by default

Changed a couple of things in our back office to help us count the amount of companies and user accounts we have

Fixed a bug where a disactivated button was still interactive

Fixed the employees table rows now have the same height regardless of whether a team has been assigned to an employee or not

Fixed you can now use the enter button to submit the login to LicenceOne form

Fixed a bug where users with viewer access wouldn't see any employees on the employee list if one of them doesn't have a team assigned

🀼 Manage your teams





Tracking who has access to what software, and more importantly, who you need to speak to when you want something done can often be annoying.

"Speak to Rachel, I think that's hers. Or maybe it was Ross. Oh wait no! Notion is a dev thingy, it's Monica you should speak to"

We might be reliving some trauma there. Quickly moving on… πŸ™„

From the application view in LicenceOne, users can now:

  • Assign a manager to an application
  • Assign employees that have access to an application
  • Quickly consult who is the manager or has access


Invite employees to create LicenceOne accounts

Once you have added your employees to be tracked in LicenceOne, you can then invite some (or all) of them to create a LicenceOne account.

We've created Administrator and Viewer access rights for you too, so that nobody can accidentally break anything unless you tell them so.

Import employees list from GSuite

To speed things up a little, users are now able to import all of their GSuite users into LicenceOne as employees rather than adding them all manually (which, by the way, you can also do if you're a masochist).

Add and edit LicenceOne teams

Now you can create and edit as many teams as you like (or at least, until the colours we generate start looking ugly) from the user settings panel. CreateTeam.gif

Other changes

  • Users can now change their password from the settings panel
  • Departments have been renamed to Teams
  • We've reworked the app search bar to make it all shiny
  • We've added an interactive tutorial to show you around all of these new features
  • We've added more information for users on how we protect banking data
  • Fixed a bug where some app logos looked pixelated
  • We've removed the OK status appearing next to banks on the Data Sources panel. Now if you see something next to your bank name, it likely means you need to re-authenticate
  • Removed option for users to upload a profile picture
  • Changed app view dialog boxes to make it clearer what each figure represents
  • Switchers.gif Changed the switcher UI to make it a little more obvious that they can be clicked