LicenceOne updates
LicenceOne updates
www.licence.one

🥖 Français, Française - Je vous ai compris

 

New

  

Parlez-vous français ?

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Our French community will now have the choice to use the langue de molière inside LicenceOne. You will find a new preferences in the user settings allowing you to choose your prefered language for your user account.


New Tasks interface 🎯

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Last month we changed the UI on the processes to improve the user experience and apply the same update to the task pages. You now have filters for you task allowing you to jump directly on the things you have to do or manage the tasks of someone else.


Improved search 🔎

We've now reworked LicenceOne's search system so that you can search for applications and employees from anywhere in the application.

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Other updates

  • Now if users uncomplete a task in an offboarding process, we re-mark the concerned employee as Tracked and assign them to the application again

🕵️ Task logs

 

Improvement

  

In today's update, the activity log feature is out ! Also some UX/UI improvements to make your experience even better.


Activity log recording

This feature will record any actions taken related to tasks and/or processes in LicenceOne.

For example, if your employee marks the task for offboarding John from Notion as complete, we'll will keep a record of this action. If the app manager of Notion change their renewal date; we will keep the old value and the new value in this log.

These logs will appear in the edit task panel:

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Other changes

  • We removed the notification part in the topbar
  • The settings menu is now all shiny with icons and better navigation
  • We removed the blur on the data of an untracked applications in the listing and in the overview.
  • The application listing sort system has been fixed. It was sometimes not correct and/or leaving some blank data between some values.

New tasks list UX for processes & Renewal timeline update

 

New

 

Improvement

  

In today's update, we made some iterations on our recently deployed features to improve them so you can be comfortable with its.

Processes: new tasks list user experience

Processes are generating tasks for your organization managers. As this behavior is working like a charm, we found that the experience when playing with tasks can be a bit deceptive. We took the bull by the horns and re-thought tasks user experience.

Tasks are still grouped by their state (todo, complete) but you can now interact with them easily with the help of a chip to mark them as completed directly from the process task list.

Also the user interface has been colorized to add some visual cues and coolness.

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Some fixes and functional behavior upgrades have been roll out to improve the global experience with processes.

As one of our standard is global quality, we are satisfied of this current version and these changes are marking the near end of our processes beta version.

Last words, this new tasks list version will be applied to the global tasks section in a future release.

Renewal timeline

You can use LicenceOne without syncing a bank account but only a Google Workspace. Even if we recommend to synchronize a bank account so we can automatically compute your renewal deadlines, you have the possibility to setup your account manually.

We know that manual setup can be annoying and deceptive so we wanted to improve this step. That's why we added a new tool to help you. When going to renewal section in LicenceOne, we are now showing to you if some of your softwares aren't setup with a renewal date. If it is the case, you can access to a tool which will help you to add renewal dates in one step.

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Offboarding processes & Renewal timeline update

 

New

 

Improvement

  

In today's update, we've launched a new set of features and improved some existing ones.

Offboarding processes

While we already know it's important to monitor your software consumption, we wanted to bring you tools to help you with being pro-active with it. That's how we thought our new processes features.

When one of your employee has to leave your company, you can start an new offboarding process from the employee view. It will:

  • Ensure that every software used by this employee has a manager
  • In the case this employee is a software manager, ask you who will replace him so we can re-assign a new application manager to the applications
  • Invite managers who doesn't have a LicenceOne account to LicenceOne so we can assign offboarding tasks to them
  • Automatically untrack the leaving employee from LicenceOne so you don't have to pay for it anymore (that's the less we can do ;-) )
  • Create offboarding tasks to do to every application managers asking them to remove the leaving employee from the software so you can be assured that every seat is free

When all offboarding tasks are done, the offboarding process will be marked as complete, meaning your managers have done all the necessary to ensure that you will not pay for an unused seat and to make your internal security improved.

Last words, we technically designed this set of features with the idea of being flexible and extendable easily. Which means you will soon see some others kind of processes, or some others automatic tasks plugged on our processes system.

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Renewal timeline update

We listened to your feedback and make some improvements to our renewal timeline:

  • You can now filter the timeline by software ownership (Application I manage, Applications managed by others, Unassigned applications)
  • We removed the Renewal date column from the Applications list because it was making doublon with the timeline and we want to keep LicenceOne simple as possible

📅 Renewal timeline

 

New

  

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In today's update, all users will now see a new Renewals section on their interface. Contained within is a listing of all upcoming renewal dates for the software subscriptions within the company.

Contrary to the renewals module of your dashboard, this section provides a global overview of every renewal date for software in your company, regardless of how distant it is in the future.

To change any of the information related to the application, simply click on the renewal row and a Edit application menu should open on the right of your screen.

 

Improvement

  
  • Scrollbar design has been changed for all LicenceOne users to avoid design conflicts with Windows' native scrollbar

📃 Tasks come out of beta

 

New

  

Customise when you collect invoices

We listened to your feedback and added a new setting to customise your invoice collect frequency:

  • Weekly: Invoice collection tasks will be generated each week if we've detected transactions during that period
  • Monthly: Invoice collection tasks will be generated each month if we've detected transactions during that period

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Re-assign tasks to others

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Where before, tasks were always assigned to the manager of an application, it meant that users had no way to override the setting in specific situations (e.g. when a software manager was on holiday).

We've now modified this logic:

  • Every task has now its own owner; meaning you can change a task assignee without changing the application manager
  • We have now added a filter to the tasks page to view tasks that are Assigned to you, Assigned to others and Unassaigned.

Other changes & fixes

  • You can now open your software in a new tab by holding Control and clicking on the application name
  • New employee detection has been improved to provide a better explaination on how prices are calculated
  • Fixed an error with our support chat integration. You can now have a chat with us even if you're viewing a popup window
  • We now display payment error messages so you're able to take action
  • We fixed an error where companies that shouldn't pay VAT couldn't complete the payment process

📧 Email alerts when you have an unsynchronised bank account

 

New

 

 

In today's update, we've launched a way to you consistently monitor bank accounts for software spend with ease.

Now LicenceOne will send users an email alert when:

  • We've first detected that your bank account is not synchronised
  • 7 days after the first notification, but only if the account is still unsynchronised

That way you'll know that you need to log back in and perform a synchronisation, otherwise we won't be able to scan your accounts for software payments.

Why would my bank account become unsynchronised?

The most common reasons for this are:

  • Your bank requires users to resynchronise every 30 - 90 days as a security measure
  • Your bank has changed their terms and conditions and needs you to log back in to approve them
  • Your bank requires you to log back into your online banking and change your password

If this ever happens, you should be able to see the reason why directly on your Data sources panel while hovering over the Not synchronised pill

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✔️ Edit tasks and edit from the app list

 

New

 

 


Edit Tasks

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Users can now edit task related information by clicking the task name or on the Edit button, such as:

  • If the application is tracked
  • Who the application manager is
  • What the billing page URL is

Users now also able to mark a task as complete manually by clicking Mark as complete without passing via the web extesion.


Edit from app list

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Now users are able to click and change the team or manager assigned to an application without visiting the detailed app view.

Simply click on the relevant cell and search for the team or manager you wish to assign the application to.


Improved data sources

chrome_zR99o2d2Kg.png We had some users report that they were not aware that their financial data sources were no longer monitored, despite using the application regularly.

To help out, we now display a small red dot on the Data sources menu icon and the concerned data source that is no longer synchronised.

We have also re-worked our UI so that items that need user attention are much more eye-grabbing and instructive.


Web extension

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We've added a Current task element to the bottom right of users' screens to give more context of what task they should be accomplishing

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We've added a tooltip to the Add new billing page dialogue of the web extension to make it clearer what this feature does


Other changes & fixes

  • You can now search by email and employee name from the Add new users search box on the Users section
  • We now save how many table lines and what column heading you sort by (for example, on the applications list) to display for the duration of a users' session
  • LicenceOne now checks if a user has synchronised their Google Workspace account when they try to manually add employees. If they haven't, we remind them that they can import all employees automatically
  • Fixed an error where the number of skipped invoices weren't counted correctly after the invoice collection process
  • Fixed an error where we displayed a Tutorial button on the web extension popup
  • Fixed some formatting errors with the web extension buttons

🤩 Autocomplete fields & fixes

 

Improvement

 

 

Version 1.5.4

If you follow our updates rigorously, you might have noticed a trend.

Indeed, at LicenceOne we prefer launching a few well-developed features rather than hundreds of half-baked ones.

Well…this update is no different 😉


New application manager search

Sometimes when you're working in a large company, scrolling through a massive list of employees to find the one software manager that you want to assign can be a pain.

That's why now in LicenceOne, you can search for them by first name or email and assign your software managers in a flash 💥

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Changes

  • We've added a Renewal date column to the application list so that now you can have a better outlook on your upcoming renewals

  • Now when users delete a bank account, the invoice collection tasks associated with those transactions are also deleted

  • We've added pagination to the Tasks page

  • Changed position of Add new users button on the Users section to make it more visible on smaller screens

  • Screenshot 2021-08-13 121221.jpg We now sort all major tables automatically, so that users always see an arrow on the table headings and know that they can click there to sort

  • Removed the chevron from search bar so there is only one icon, the magnifying glass

Fixes

  • Fixed a glitch where part of our bank icon wasn't displaying properly
  • We now display the correct number of tracked employees in the Billing section of LicenceOne

👩‍🎨 More improvements

 

Improvement

 

 


Application

Version 1.5.2

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  • The activity column in the User section of the detailed application view now sorts in the correct order rather than alphabetically
  • Untracked employees no longer appear in the Application manager dropdown list of the detailed application view
  • Administrators can now remove Google Workspace from their Data sources
  • We fixed a bug where some users that didn't have a LicenceOne application in their account received a 500 error
  • All checkboxes have now been changed to reflect our design system
  • We added over 100 new applications that can now be detected via Google

Web extension

Version 0.3

💡 Note: Google Web Store does not push the updates to our web extension automatically. It might take a few days before the following changes apply in your interface

  • Users can now exit the task process by clicking the extension icon on their navigator and clicking on End tasks

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  • We now display a notification when users have successfully saved a new billing page or when we are redirecting them to a new billing page

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  • We've designed a pretty interface on the extension popup when a user is not currently logged into their LicenceOne account
  • We added a new popup interface for when users have no pending tasks
  • We added a new popup interface when in the task completion process