LicenceOne updates
LicenceOne updates

πŸ‘¨β€πŸŽ“ Employee profiles

Want to see all of the applications that an employee has access to and how often they use them? Us too.

πŸ’₯ Now presenting, LicenceOne employee profiles.


With today's update you can now click on an employee to access their profile to:

  • Get a list of all applications they have been assigned to
  • Get a list of all applications they have been detected on via Login with Google
  • See their activity levels for all applications where Google signin is available
  • See the last date Google has detected login activity
  • See how many apps they are assigned as a manager to

Other changes

Added Now the employees table has a column with the number of apps that each employee has access to

Fixed LicenceOne users can sort via the table headings in the "User" section of the detailed application view


πŸ€– Automatically detect app activity and link users

Sure, detecting applications is cool, but wouldn't it be really cool if you were able to detect if those applications are being used by your employees?

Say no more - LicenceOne's activity levels are now ready!


Simply connect your company Google Workspace account with LicenceOne via the "Employees" page and we'll automatically:

  • Link employees to apps where they've clicked "Login with Google"
  • Detect the last date that they logged in via Google
  • Display an activity level indicator per user

Other changes

Added If a sole employee has been linked to an application via Google, we will also assign that employee's team to the application

Added Now you can set an "Application Type" as either Paid or Free via the application view


Added We've added some text to the bottom of the login page so new users know where they can create an account

Added Now we display a little hint to synchronise Google or extra data sources if we have not detected any data


Changed The way that we load pages and request data has been optimised. You will probably notice that pages in LicenceOne load quicker.

Changed Our "software identification" algorithm has been optimised. For new users, we should now be able to provide first results much quicker.

Changed We've changed the "Applications" table to include the number of users and the application manager

Changed Application switcher tab names to Overview, Spend and Users

Fixed A compatibility issue with Firefox where users couldn't submit LicenceOne forms (login & register)

Fixed We had a bug where users couldn't work if a cell contained an image element (Applications list, team etc.). That's fixed now.

Fixed Some recent changes meant that the renewal dashboard didn't display any data. Whoops. Fixed.

Fixed A particular case where our company logo placeholder wasn't displaying for some apps.

🌟 Polishing things

Added tooltips on disactivated buttons to explain they are disactivated because those users do not have the access rights

Changed team management tags on the application view so there is a little X next to employees and they're easier to remove

Changed transactions in the application view so they are sorted from most recent to oldest by default

Changed a couple of things in our back office to help us count the amount of companies and user accounts we have

Fixed a bug where a disactivated button was still interactive

Fixed the employees table rows now have the same height regardless of whether a team has been assigned to an employee or not

Fixed you can now use the enter button to submit the login to LicenceOne form

Fixed a bug where users with viewer access wouldn't see any employees on the employee list if one of them doesn't have a team assigned

🀼 Manage your teams

Tracking who has access to what software, and more importantly, who you need to speak to when you want something done can often be annoying.

"Speak to Rachel, I think that's hers. Or maybe it was Ross. Oh wait no! Notion is a dev thingy, it's Monica you should speak to"

We might be reliving some trauma there. Quickly moving on… πŸ™„

From the application view in LicenceOne, users can now:

  • Assign a manager to an application
  • Assign employees that have access to an application
  • Quickly consult who is the manager or has access


Invite employees to create LicenceOne accounts

Once you have added your employees to be tracked in LicenceOne, you can then invite some (or all) of them to create a LicenceOne account.

We've created Administrator and Viewer access rights for you too, so that nobody can accidentally break anything unless you tell them so.

Import employees list from GSuite

To speed things up a little, users are now able to import all of their GSuite users into LicenceOne as employees rather than adding them all manually (which, by the way, you can also do if you're a masochist).

Add and edit LicenceOne teams

Now you can create and edit as many teams as you like (or at least, until the colours we generate start looking ugly) from the user settings panel. CreateTeam.gif

Other changes

  • Users can now change their password from the settings panel
  • Departments have been renamed to Teams
  • We've reworked the app search bar to make it all shiny
  • We've added an interactive tutorial to show you around all of these new features
  • We've added more information for users on how we protect banking data
  • Fixed a bug where some app logos looked pixelated
  • We've removed the OK status appearing next to banks on the Data Sources panel. Now if you see something next to your bank name, it likely means you need to re-authenticate
  • Removed option for users to upload a profile picture
  • Changed app view dialog boxes to make it clearer what each figure represents
  • Switchers.gif Changed the switcher UI to make it a little more obvious that they can be clicked